HKEX has enhanced the e-Submission System (the “ESS”) to strengthen its position in supporting issuers’ services in terms of regulatory filings and dissemination services. The enhancements include technology upgrade, system security enhancements and submission process improvements. The enhanced ESS will be tentatively rolled out in Q3 2019 following a 5-month user migration from the existing system to the enhanced ESS.  To facilitate listed issuers planning and preparation, this web corner sets out all the relevant training materials, user documentation, user familiarisation and migration arrangements for information. 

1. Reference Documents

  • Letter to Issuers – informs listed issuers regarding the launch of the enhanced ESS

  • Information Paper on the Enhanced ESS – gives an overview of the enhanced system, highlights the impact on listed issuers and their authorised agents and provides a high level implementation plan

2. Training Material

  • Interactive Learning Program – a web-based simulation tool providing interactive guides to cover major ESS user functions such as user login, submission and approval of listing documents
       
  • Video tutorials – videos for demonstrating the use of major ESS user functions
Video content
 User Login      
a. First-time login with software token
b. Login to e-Submission System with SMS Password
c. Forgot User ID
d. Forgot User Password
Submission for Publication Related Matters
a. Submit and approve document for publication
b. Approve a submission
c. Submit and approve a document in multiple files format
d. Submit and approve Application Proof & PHIP documents
Submission Management
a. Appointment of Agents
b. Edit saved submission
c. Correct headline categories of a published document
d. View the submission history

3. User Guides / Manuals / FAQs

  • User Guides

          Quick Reference Guide for Publication Related Matters (Basic)

          Quick Reference Guide for Publication Related Matters (Extended)

          Quick Reference Guide for Listing Related Matters

  • User Manuals

          User Manual for Publication Related Matters

          User Manual for Listing Related Matters

          User Manual for Authorised Person, Administrator, DI User and Security Officer


4. User Familiarisation Sessions

5. Migration Arrangements

6. ESS Hotline.

If you have any enquiries on the enhanced ESS, please call our ESS Hotline at +852 2840 3460.